Kherwadi Social Welfare Association (KSWA) (www.yuvaparivartan.org), through its flagship initiative - Yuva Parivartan, provides skills training to underprivileged youth and women, focusing on income generation and empowerment. The initiative has a strong emphasis on school dropouts and women beneficiaries. Over the past 26 years, they have enhanced the employability of over 1.5 million individuals, with over 90% of urban and rural beneficiaries both waged and self-employed contributing to their family income.
Their rural livelihood programs target agricultural and life skills in villages and small towns, particularly in J&K, Haryana, Rajasthan, Uttar Pradesh, Bihar, Assam, Gujarat, Madhya Pradesh, Chhattisgarh, Orrisa, Maharashtra, Telangana, Karnataka, Goa, Andhra Pradesh, and Tamil Nadu.
Enhancing student outreach through digitized mobilization, onboarding, and management processes.
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Improved tour planning and target allocation leading to
- Better adherence to targets and enhanced outreach
- Optimization of mobilization methods
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Availability of data leading to
- Quicker identification and resolution of issues
- Streamlined operations for increased efficiency.
- Simplified student onboarding and batch management
- Optimized program data management, monitoring, and reporting
- Enhanced resource allocation through reduced administrative time
- Scalable technology infrastructure supporting program growth
- Well-structured reports and dashboard for users to view their data and make quick decisions
- Ease of collaboration with all functions within the organization
With a vision to scale outreach from 50,000 to 200,000 youths, KSWA recognized that existing processes posed significant challenges in tracking beneficiary progress, livelihood placements, village assignments, field coordinator performance, student onboarding and batch management of the courses. To overcome these hurdles and enable seamless expansion, KSWA partnered with Koita Foundation to digitize and streamline its mobilization, onboarding, and program management workflows by introducing the Journey to Livelihood mobilization app and Student Management System web app respectively.
- KSWA’s reporting and target-setting were manual and conducted over phone calls, leading to data inaccuracies, difficulty in tracking village activities, and disrupted program continuity due to high coordinator turnover.
- With the J2L mobile app, Area Managers can now upload well-organized tour plans aligned with reporting hierarchies, track village visits, and capture detailed village need assessments.
- The app’s dashboard and reporting tools enable quick, data-driven decisions and help teams report accurately, significantly improving planning, monitoring, and overall field efficiency.
- Field coordinators are responsible for village visits, engaging with key officials, obtaining permissions and mobilizing students through various activities. They were managing these activities manually, using pen and paper for record-keeping and providing updates to area managers. Field coordinators also struggled to monitor their own performance and track targets.
- Journey 2 Livelihood mobile app helped field coordinators, to access tour plans, recording village and mobilization details and monitor adherence to assigned targets. The app allows coordinators to monitor village status and progress, functioning offline for real-time data capture.
- This led to enhanced outreach, optimized mobilization methods and quicker issue resolution enabled by real-time data.
- With growing geographies, centres and impact, managing increasing enrolments became challenging, with managers spending excessive time on administrative tasks.
- Recognizing the need for a robust yet simple technological solution, KSWA implemented the Student Management System. This platform streamlines the entire student lifecycle-from enrolment and batch assignment to course completion and certification-reducing administrative effort and enabling managers to focus on meaningful field engagement.
- The system supports scalable program delivery with optimized data management, reporting, and resource allocation.
Working with the Koita Foundation has been an immensely rewarding experience. It has now been 3 years since we first partnered with the Foundation, and throughout this time, their involvement in the development, updates, and enhancements of our systems has been consistently positive and impactful.
They have challenged and encouraged us to expand our thinking on the digital front, and through regular engagement, have significantly contributed to increasing both the usage and effectiveness of our platforms.
The team has been highly responsive to the needs of our field staff, welcoming feedback openly and acting on it swiftly, which has greatly supported the adoption and sustained use of technology across our organization. A heartfelt thank you to the entire Koita Foundation team for being such committed partners in our journey to build a more effective and efficient organization.
Mr. Sunil Kumar Sharma
CEO of Kherwadi Social Welfare Association